2nd STAGE Rolling contract/ Approval by finance team: Approval of potential/deal rolling contact deal before re-opening of project:
1. IF the contract is a rolling contract, upon the expiry date the Potential owner will be resetting the contract to be redone and a new repeat project opened.
One the potential owner agrees to proceeding with the rolling contract, the Finance team shall receive a notification via email highlighting that a deal/potential requires approval. The reviewer shall either click on the link in the email or else go directly onto CRM--> my jobs --> Approval process and click on the potential name for approval to take you to the potential
2. Carry out checks for approval for rolling contract:
a. Verify that quote on the rolling contract has not been modified more that the 5 % per annum from the previous contractual agreement. IF the value has increased more that 5 % then a new potential needs to be done by the potential owner and this approval rejected.
b. Verify quote on the potential is attached and signed by both parties
c. Verify Contract review or expiry date is in line with contract
d. Verify that notification for contract review date has been created
e. Check is deposit is on the contract and indicated in the potential
f. Verify that the potential and quotation values are in-line
g. IF KYC was required, has it been approved ?
h. IF all checks carried out are successful then accept the approval and add comments as to who carried out the check from the finance team.
3. Checks following approval:
a. Verify that the quotation details and line items have been added to the billing app in line with the quote.
b. Verify that the project has been opened with the correct name linked to the potential.